Your team is great at winning business. RFPs shouldn’t slow them down.
Every proposal your team scrambles through is time they aren’t spending on work that moves the business forward. There’s a better way to respond.
RFPs take too long. And everyone knows why.
You get the RFP. Someone pulls up last year’s response. Nine people get looped in. Two weeks later you submit something that may or may not reflect your current capabilities.
It’s not a people problem. It’s a process problem.
The average RFP response takes 25 hours. Most of that time isn’t writing. It’s hunting, for the right answer, the right version, the right person to approve it.
By the time your response goes out, your team is exhausted and your content is already at risk of being out of date.
The fixes you’ve tried aren’t fixing it.
Content libraries go stale. Templates get ignored. Proposal writers become bottlenecks.
The root problem is simple: your best, most trusted content isn’t connected to the moment your team needs it most. Until it is, every RFP is a manual process, no matter how hard your team works.
Meet the RFP Response Builder.
Built by Micro Strategies, it connects your approved content to the proposal process automatically.
Here is what happens when an RFP comes in:
- Your team uploads the document. Word, PDF, whatever arrives. No reformatting, no prep work.
- The solution finds the right answers. Using Microsoft Copilot, it searches your governed M-Files content library and matches each RFP question to your best approved previous response.
- A draft response is ready to review. Complete. Structured. Sourced entirely from content your team has already validated.
No copy-pasting. No chasing subject matter experts. No starting from scratch.
Fast is only good if you can trust it.
Most AI tools pull from whatever they can find. That’s a problem when your responses carry compliance, legal, or reputational weight.
The RFP Response Builder only uses content your team has explicitly approved for reuse. Every answer is versioned, governed, and validated on a schedule you control.
Faster responses. Consistent messaging. Nothing you’d be embarrassed to stand behind.
Your team works entirely inside Microsoft Teams. A Copilot agent handles the heavy lifting, pulling governed content from M-Files and storing every document in SharePoint Embedded. The technology stack is invisible. The results are not.
See what it looks like for your team.
Watch the demo above. Then let’s talk.